Nights Away Notification (20/04) PURPOSE AND USE: This form provides the information a Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c). Step 1 of 5 20% The Permit holder is responsible for ensuring that the appropriate Commissioner is informed about each section attending a nights away event (even a District or County event). For all Nights Away events the information below should be with your Commissioner (or appointees) 7 days before the event (in normal circumstances). Please ensure that your GSL is aware of the event. The DESC will be contacted for awareness if Explorers or Young Leaders are included in the numbers. Nights Away Notifications are kept for 6 years from the date of submission, to support Permit Applications and renewals. Event InformationRequestor Name*This is likely to be the camp organiser Type of Event*(e.g. Sleepover, hike, pack holiday, camp...) Requestor Email*Communications about this Nights Away Notification will be sent to this email address. Enter Email Confirm Email Group(s)* 1st Bletchley1st Crownhill1st Giffard Park1st Middleton1st Newton Longville (St.Faiths)1st Olney1st Stony Stratford1st Walton1st Wolverton26th Milton Keynes3rd Newport Pagnell5th Newport PagnellBradwell AbbeyBroughtonFurztonGreat Linford (St.Andrews)High AshHowe ParkLanglandLoughtonOxley ParkThe SaintsTwo Mile AshCodebreaker ESUDragons ESUEnigma ESUExcalibur ESUPhantom ESUViper ESUVulcan ESUDistrict ExplorersMK GangshowSections*Select sections going.BeaversCubsScoutsExplorersNetworkAdultsBeavers*Approximate Number of Beavers Going.Please enter a number greater than or equal to 0.Cubs*Approximate Number of Cubs Going.Please enter a number greater than or equal to 0.Scouts*Approximate Number of Scouts Going.Please enter a number greater than or equal to 0.Explorers*Approximate number of Explorers going, NOT performing a Young Leader role.Please enter a number greater than or equal to 0.Network*Approximate Number of Network Members going in a non-supervisory role.Please enter a number greater than or equal to 0.Young Leaders*Explorers who are performing a Young Leader role at this event.Please enter a number greater than or equal to 0.Adults*Approximate number of Network (in a supervisory role), Leaders, Supporters, hangers' on, attending event.Please enter a number greater than or equal to 0.Approx. Total #*Is this Event being run using Event Passports?NoYesWhat's an Event Passport?Event Start Date* DD slash MM slash YYYY Event End Date Date* DD slash MM slash YYYY Number of Nights (Calculated) Venue InformationWhere are you sleeping? Activities are further onVenue SelectorSelect from a list of campsites and venues, this now allows for multiple venues for expeditions, or split stays. Site Name Website Address Actions Edit Delete There are no Venues. Add Venue Maximum number of venues reached. Venue Not ListedIf you are unable to find the your venue from the list above, please check this box. Not Listed Add Unlisted VenueIf your venue isn't listed, please add it here, and it will become available for future submissions. Venue/Site Name Website Address Actions Edit Delete There are no Venues. Add Venue Maximum number of venues reached. Event Management InformationEvent Leader & Permit Holder Information.Event Management Team*You MUST include at least 1 Event Leader who is responsible for the event, and 1 Permit Holder, they may be the same person. Failure to include either will result in your NAN being rejected. If using Home Contact procedure, please include the Home Contact person/s in this section.Example: Name, Membership Number, Permit Holder Name, Membership Number, Event Leader Name, Membership Number, First Aider (if nominated) Name, Membership Number, Chief Cook and Bottle WasherOther Adults AttendingNames of Other Adults AttendingAs a minimum ALL adults staying overnight must be listed, please include their membership number for checking of DBS status. Any adults in a leadership role but not staying over should be listed.Large List UploadIf you have a list already stored in a file (txt,csv,doc, docx, xls,xlsx,pdf) you can attach it below. We have provided a sample Excel spreadsheet Link Here for you to use. Drop files here or Select files Accepted file types: doc, docx, xls, xlsx, pdf, txt, csv, Max. file size: 8 MB. ActivitiesPlease list those requiring permits or qualifications, providing details of the activity leader or provider (if venue).Activities Planning and ApprovalsAs part of the planning and preparation for the nights away activity, the following documentation should be in place: programmes, attendance information, medical and emergency contact information for attendees, InTouch system, menus and written risk assessments. You are not required to provide all of this information to your Commissioner with this form, but should be available upon request by the Commissioner or their delegate. InTouch Details*Risk Assessments Upload Drop files here or Select files Accepted file types: doc, docx, pdf, ods, Max. file size: 128 MB, Max. files: 30. Is GSL aware of the event?* Pick OneYesNoIs DESC aware of the event?*If Explorers or Young Leaders are camping the District Explorer Scout Commisioner needs to be notified.Pick OneYesNoWho's the DESCRisk Assessment - Commissioner/Delegate*I confirm the written risk assessment for this Nights Away Activity has been shared with the responsible Commissioner or their delegate. Yes Not Yet Risk Assessment - Adults/Young People*I confirm that the risk assessment has been communicated to both adults and young people involved in the event in order for them to understand the risks and how these will be managed. Yes Not Yet Submission Confirmation*I agree that the information captured within this form is accurate to the best of my knowledge. I also acknowledge that submission of this FormNAN is not an automatic approval to camp, and that the District Commissioner or delegates will review this submission and may ask for more information to enable approval, or not approve my event. I agreeCAPTCHA
